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Presenter Resources
Presenters' Planning Time Line
| Important Dates | Key Tasks and Milestones |
|---|---|
| September 30, 2011 | Deadline for abstract submission |
| November 16, 2011 | Review Committee recommendations provided to ANREP Board |
| December 2, 2011 |
Email notifications to be sent to authors with their assigned type and time slots. Authors will be asked to:
|
| January 15, 2012 | Deadline for presenter conference commitment and submission of revised final, formatted abstracts |
| February 2, 2012 | Early Registration deadlines, fees increase for all participants |
| April 1, 2012 | Final conference agenda updated to web page |
Oral Presentation Guidelines
Oral presentations are limited to 25 minutes with 5 minutes for questions and 5 minutes to transition between sessions. Session chairs will be instructed to stay on schedule to reduce problems with the timing of concurrent sessions. Presenters should use MS PowerPoint that is PC compatible. Other presentation file types such as video, DVD, mp3, or mp4, should be cleared with us in advance. Wireless Internet connection is not available for presentation content.
Presenters are responsible for getting to their session early enough to have their file loaded onto the provided computer. Please bring your presentation in PowerPoint format to the moderator of your session prior to its start. Laptops at the conference will have USB ports for the purpose of transferring your presentation file (do not bring your presentation on a CD/DVD). All presentations will be given on the laptop computer provided in the session. Please notify Susan Moore or Kelley McCarter PRIOR TO THE CONFERENCE to address any special presentation needs.
Poster Presenter Guidelines
Posters should be printed on paper that can be attached using pushpins (provided) to rigid poster stands that will be set up at the conference facility. Dimensions of the posters are limited to 4' tall by 4' wide. Poster locations will be identified by an assigned number (to be found in multiple places including your acceptance notice, the conference program, in the front of the poster room, and on the website.) Poster presenters should not bring any electronic audio/visual aids to their posters.
The set-up time for posters is Sunday, May 20 between 5pm and 9pm or Monday, May 21 between 7am and 1:30pm. Poster presenters should come prepared to staff their posters during the designated poster session, Monday, May 21 from 5:30pm to 7:30pm. Posters will remain on display all day on Tuesday, May 22.
Posters should be removed between 7am and noon Wednesday, May 23. Conference organizers are not held responsible for posters not removed by noon on Wednesday.
Roundtable Guidelines
Roundtable presenters will conduct 60-minute interactive sessions in one of two concurrent session rooms. Each Roundtable session room will be equipped with basic AV (laptop, screen, podium, and projector). Other supplies needed to conduct the Roundtable must be provided by the presenter. Presenters should use MS PowerPoint that is PC compatible. Other presentation file types such as video, DVD, mp3, or mp4, should be cleared with us in advance. Wireless Internet connection is not available for presentation content. Access to the Roundtable session room begins 20 minutes prior to the session. Roundtable presenters are free to rearrange seating for their session, but must return furnishings to their original setup before leaving.
Workshop Guidelines
All Workshops, 2 hours in length, will be offered from 10:30am to 12:30pm on Tuesday, May 22. Each Workshop session room will be equipped with basic AV (laptop, screen, podium, and projector). Other supplies needed to conduct the Workshop must be provided by the Workshop Leader. Workshop Leaders should use MS PowerPoint that is PC compatible. Other presentation file types such as video, DVD, mp3, or mp4, should be cleared with us in advance. Wireless Internet connection is not available for Workshop content. Access to the Workshop session room begins 20 minutes prior to the session. Workshop Leaders are free to rearrange seating for their session, but must return furnishings to their original setup before leaving.
Final Abstract Formatting
All presenters (keynote, oral, poster, workshop and roundtable) are permitted a final abstract revision revision through January 15th. In order to officially provide a revised abstract, you must use the formatting instructions below, then email the document as an attachment to: Ursula Smedly
Remember, the abstract must be provided in FINAL FORMAT condition. Below is a set of formatting criteria:
- File format: MS Word (version 2007 or newer)
- Font: 10 point Times New Roman
- Margins: left and right, 1 inch (2.5 cm), left justified (not block)
- Title: bold, upper and lower case letters (not all caps), left justified. Use italics for scientific names.
- Authors: List all authors’ names (no titles) and their affiliations (including city and state ONLY) double spaced below the title with the presenting author(s) in bold, left justified.
- Abstract body: limit of 300 words, left justify. Paragraphs must be separated by a double space without indentation. Do not use citations in your abstract. Use italics for scientific names.
- Contact information: appearing below the abstract body, double spaced and left justified, provide presenter contact information as follows - First name Last name, Organization, Mailing address with country, Phone: xxx-xxx-xxxx, Fax xxx-xxx-xxxx, email@youremail.xxx
- Below is an image depicting a properly formatted abstract.
Questions about Abstracts, Registrations or Lodging?
Contact Kelley McCarter at 919-515-9563 or kelley_mccarter@ncsu.edu.